Mashpee Planning Board
Minutes of Meeting
February 16, 2011 at 7 p.m.
Selectmen’s Meeting Room, Mashpee Town Hall
Approved 3-0 on 3-2-11
CALL TO ORDER
The Town of Mashpee Planning Board meeting was opened with a quorum in the Selectmen’s Meeting Room at Mashpee Town Hall by the Chairman at 7:00 p.m. on Wednesday, February 16, 2011.
Planning Board Members Present: Chairman Mary Waygan, Vice Chair Dennis Balzarini, Clerk Joe Mullin
Absent: George Petersen, David Kooharian
Also Present: Tom Fudala-Town Planner, Charles Rowley-Consultant Engineer, Selectman Michael Richardson
APPROVAL OF MINUTES -February 2, 2011
Chairman Waygan requested that the spelling of Helene DeFoe be corrected on page 5 of the minutes.
MOTION: Mr. Balzarini made a motion to accept the minutes from February 2, 2011 with the change of the name spelling. Mr. Mullin seconded the motion. All voted unanimously.
7:10 Applicant: Mark Lima / Ashers Heights Homeowners Association
Location: Ashers Heights subdivision
Request: Modification of special permit to eliminate water quality monitoring program and limit on lawn size. (Continued from January 5, 2010)
The Chair opened the hearing for Ashers Heights Homeowners Association. Mr. Fudala stated that Mark Lima contacted him today, who reported that the sampling had not yet been completed and that an extension to March 16 had been requested.
MOTION: Mr. Balzarini made a motion to continue the public hearing to March 16 at 7:10 p.m. Mr. Mullin seconded the motion. All voted unanimously.
MOTION: Mr. Mullin made a motion to advance the 7:30 p.m. public hearing to 7:15 p.m. based on a lack of quorum.
Mr. Fudala and Mr. Balzarini stated that the hearing could not be moved due to the public hearing notice posting. Mr. Fudala will follow up with Town Counsel to inquire about Mr. Mullin’s motion. The Chair recommended returning to the Board Reports while awaiting the 7:30 p.m. public hearing.
A recess was called by the Chair at 7:25 p.m. The meeting reconvened at 7:30 p.m.
7:30 Applicant: Windchime Condominium Trust, c/o Marion Baker
Location: Windchime Point Condominium, Great Neck Road South
Request: Modification of special permit to specify a process for approval, on behalf of the Planning Board, of removals of dead, diseased or otherwise hazardous trees.
The appointed time having arrived, the Chair opened up the public hearing for Windchime Condominium Trust. There is no quorum for a vote on the special permit modification so the hearing must be continued.
MOTION: Mr. Balzarini made a motion to continue the public hearing for Windchime Condominium to March 2 at 7:20 p.m. Mr. Mullin seconded the motion. All voted unanimously.
Chairman’s Report-There was no report at this time.
Selectmen Liaison-Selectman Richardson reported that the library training program continues to be developed and that a job description for the Director of the Library has been completed and a selection committee will begin reviewing candidates. The Board of Selectmen has decided to keep the non-binding recycling ballot question on the May Warrant. Additional information is needed but will be available in time for the ballot question. Selectman Richardson referenced the scrutiny that the Cape & Vineyard Electric Co-Op has been receiving regarding wind turbines. Eastham and Harwich have decided to not move forward in pursuing land based wind turbines. Selectman Richardson noted that Mashpee has pursued solar power. Selectman Richardson reported that the BOS approved Habitat for Humanity’s bid to develop three pieces of town property. Selectman Richardson also referenced the proposed project at Russell Road, noting confusion at the ZBA meeting regarding the division of the land and opposition from residents in the neighborhood. The BOS has been working on the budget, which looks to be in good shape. The Fire Department has received four proposals in response to the Town’s RFP and the BOS has provided their ranking of the candidates to the Town Manager.
Chairman Waygan inquired about Selectman Richardson’s email recommending that the Board consider tracking the number of times that items appear on the agenda. The Chair noted her preference that the information not appear on the agenda, keeping it clear and concise for the public. Selectman Richardson suggested that the added information might allow both applicants and Board members to be prepared for the hearings. The Chair will consider it further. Mr. Mullin stated that some Cape towns refuse to hear an applicant if the applicant is unprepared or the file is incomplete. Mr. Balzarini added that the Planning Board has previously required that materials be sent well in advance of meetings. The Chair will work with Mr. Fudala to address the issue.
Mr. Fudala asked Selectman Richardson about the Planning Board’s three required Zoning Articles, noting that the Town Manager had questioned the necessity of the Articles. It was noted that the Cape Cod Commission required one of the Articles and the Flood Insurance required another and Mr. Fudala asked Selectman Richardson for his assistance in getting the Articles on the Warrant. Board members agreed that the Articles are very important.
The Chair also inquired whether Selectman Richardson was familiar with the system of locking Town Hall doors at 9 p.m. and noted that the doors need to remain open due to Open Meeting Law requirements, and particularly as the public hearings begin for Mashpee Commons. Selectman Richardson will follow up on the issue.
Environmental Oversight Committee-No report at this time
Design Review Committee-No report at this time
Community Preservation Committee-No meeting
Historic District Commission-No meeting
Comprehensive Plan/Survey Update-Mr. Fudala reported that he has downloaded all of the planning zone level data from Survey Monkey.
Discussion of Proposed Bylaw Amendments Regarding Signs-Selectman Richardson reported that Selectman Taylor had noted that several towns preferred use of the general bylaw and that he was leaning toward recommending that Mashpee pursue a general bylaw. The Chair noted that the general bylaw does not allow for grandfathering, and that the bylaw may be phased in, but expressed concern about the response from the business community. Selectman Richardson will follow up and report back to the Planning Board.
Board Review of Comprehensive Plan Update Process and Schedule-The Chair reported that Tom Mayo would attend the next meeting to discuss the energy chapter. Mr. Fudala reported that Bill Newton has not yet had his meeting with the Affordable Housing Committee. The Chair inquired whether Selectman Richardson was aware of the Affordable Housing Committee’s need to discuss the affordable housing chapter in the Local Comprehensive Plan. Selectman Richardson indicated that it would be placed on the agenda.
None at this time
-Planning Commissioners Journal, Winter 2011 has been provided to Board members in their packet. Chairman Waygan noted that the annual meeting would be held on March 19 at Holy Cross in Worcester. Registration is $50 per person. Board members present were not interested in attending the meeting but Mr. Fudala will provide copies to Mr. Petersen and Mr. Kooharian in case they are interested in attending.
None at this time
None at this
MOTION: Mr. Balzarini made a motion to adjourn. Mr. Mullin seconded the motion. All voted unanimously. The meeting adjourned at 8:31 p.m.
Jennifer M. Clifford
LIST OF DOCUMENTS
-Planning Commissioners Journal, Winter 2011