Mashpee Planning Board
Minutes of Meeting
September 7, 2011 at 7:00 p.m.
Selectmen’s Meeting Room, Mashpee Town Hall
CALL TO ORDER
The Town of Mashpee Planning Board meeting was opened with a quorum in the Selectmen’s Meeting Room at Mashpee Town Hall by Chairman Waygan at 7:00 p.m. on Wednesday, September 7, 2011 and the Pledge of Allegiance was recited.
Planning Board Members Present: Chairman Mary Waygan, Vice Chair Joe Mullin, Clerk George Petersen, Dennis Balzarini, David Kooharian
Also Present: Tom Fudala-Town Planner, Charles Rowley-Consultant Engineer
APPROVAL OF MINUTES August 17, 2011
MOTION: Mr. Kooharian made a motion to accept the minutes of August 17th. Mr. Balzarini seconded the motion. All voted unanimously.
Health and Human Services Element Draft
Members of the Human Services Committee were present to include Gail Wilson, Mary Scanlan, Ellie Glener and Ruth Elias. Ms. Wilson stated that she had been in the position of Human Service Director for 3 years, adding that the Health and Human Services Plan had not been updated in 10 years. Ms. Wilson reported that the Human Service Council, consisting of various agencies servicing the needs of Mashpee residents, met weekly with Ms. Wilson. Town concerns were expressed at the meetings which assisted in developing the Health and Human Services Element. Ms. Wilson noted that new projects, such as the Hoarding Task Force, had been incorporated into the plan.
Chairman Waygan highlighted the contents of the document. Ms. Wilson referenced page 13 listing the existing contracts for the Human Services Department. Ms. Scanlan clarified that agencies on Cape at one time requested funds from Mashpee Town Meeting but that the Human Services Department now evaluated each of the requests for funds. Ms. Wilson added that some representatives attend the weekly Human Service Council meetings but also that on-site visits assess the ways in which the agencies provide to the residents of Mashpee.
Mr. Balzarini inquired about figures listed on page 6 for the aging population and questioned the accuracy of the 2010 and 2020 numbers. Chairman Waygan noted that the Miser Projection may have frozen the population figure. Ms. Scanlan read the objectives of the Human Services Committee that more clearly identifies the goals of the Committee. Chairman Waygan inquired about what specifically was addressed in the plan for the senior population. Ms. Wilson responded that the overall plan included the senior population, from suicide prevention to counseling to addressing hoarding issues.
The Chair stated her support of the element, the goals and objectives, and the action plan. Mr. Fudala suggested that the goals and objectives listed on pages 4 and 5 needed to appear as two separate items and the Chair agreed. Ms. Wilson responded that the previous plan had been reviewed, re-formatted and updated to reflect the current goals and objectives, adding current projects. Mr. Fudala inquired whether the original goals, adopted by Town Meeting were still accurate. There was discussion about re-developing the draft in order to simulate the original format and the three original goals were discussed.
Mr. Kooharian recommended the addition of a goal that would create a more equal town, and recommended approaching the state to solve problems with a more equal state. Ms. Wilson reported that a state agency incorporated the human service agencies of each of the towns. It was suggested that Goal 4 be “Greater income and social equality.” It was suggested that Ms. Wilson and Mr. Fudala discuss the goals and objectives further. They will also discuss specific policies as listed on the previous document on page 6-1. Chairman Waygan also recommended that a statement be added regarding the incorporation of the senior population in all services offered. It was also recommended that the figures be re-confirmed in Table #1. Mr. Fudala recommended that wording on page 6 regarding School Age Children be changed from worsened to declined.
Discussion turned to the Proposed Action Plan on page 17 and, specifically Facilities & Programs. The Chair referenced her support of Action 1 and there was a recommendation that more specificity be added to Action 2. Additionally, the Mashpee Human Services would work in collaboration with the Barnstable County program on Action 2. Regarding Action 3, Ms. Wilson reported that there had been discussion regarding the possibility of establishing a program in Mashpee similar to the Falmouth Service Center. Ms. Wilson noted that there were many resources available in town, but that there was a need to establish a means to navigate the resources over the next five years. There was agreement that Actions 4 and 5 were agreeable.
Regarding Organization & Collaboration, it was suggested that Action 1 be changed to read “Continue to coordinate substance abuse programs within the Police Department.” Ms. Wilson referenced Action 2, stating that training had been scheduled and that a task force had become active and was the first on the Cape. The Chair recommended adding the collaboration with the state as Action 5.
Regarding Financial Support, it was noted that Action 1 would require updating. Action 2 requires further research to determine the purpose of the ACCESS program. Action 3 includes site visits and the development of a means to collect and organize data from residents served by the agencies.
The Chair voiced her support for the plan, and the wish for increased funds. Ms. Wilson described 211 as a means for identifying local resources, such as the Food Pantry. Ms. Wilson noted that many people currently receiving services are people who have never asked for help. Ms. Elias stated that there would be further discussion about the draft but that Ms. Wilson was in need of additional assistance. Mr. Fudala stated his intent to attend the Committee’s next meeting. It was noted that the committee has 9 members.
Request from Stuart Bornstein, Holly Supply
Mr. Bornstein was present to request issuance of the occupancy permit. Mr. Bornstein referenced Mr. Rowley’s letter identifying a variety of issues. Mr. Bornstein indicated that issues #5, #8, and #10 had been addressed since August 11th, the date of the letter. Mr. Bornstein summarized that the building was intended for 10-15 tenants, but due to the economy, the building had been awaiting tenants. Mr. Bornstein has since changed directions and wishes to seek 1 or 2 tenants and that some issues would not be rectified until tenants were acquired, such as the parking stripes.
Mr. Bornstein referenced issue #1, stating that the site offered parking for 120 cars and that the spaces did not block any doors. Mr. Fudala confirmed that the existing parking lines did not match the approved plan and recommended the possibility that the Planning Board authorize the striping through a Minor Site Plan Amendment. There was support among Board members to do so and Mr. Fudala agreed to add it to the agenda for the next meeting. It was recommended that Mr. Bornstein submit an updated drawing or aerial photograph.
Referencing issue #2, Mr. Bornstein noted that hydro seed had initially washed off of a 45-60 degree slope, but that grass was now growing in the area. Mr. Bornstein added that it was a difficult area to perform maintenance. Mr. Rowley stated that a 6 foot chain link fence at the base of the slope prevented the maintenance and added that previous erosion had been rectified with jute netting and re-seeding. Mr. Bornstein stated that the fence was a requirement from the Design Review Board. Mr. Rowley suggested the possibility that it could eventually become a naturalized slope with trees, but that it was presently well vegetated, essentially by weeds, preventing erosion.
Regarding the foundation openings on Building 2, Mr. Bornstein stated that all openings had been closed, except for one, to contain the dirt but still allow access to construction materials. Mr. Rowley reported that, although there was no erosion, the area around the second building was to be grassed according to the approved plan. Mr. Bornstein responded that the building was approximately 400 feet long, with materials being located behind it, and that it did not serve any purpose to grass the area. Mr. Fudala read for the record Condition #25 that required installation of temporary landscape materials or any other means of preventing erosion on areas disturbed for more than 4 months. It was noted that the Board approved blocking the openings. Mr. Balzarini and the Chair agreed that the solution was acceptable as long as there was no erosion.
It was noted that the construction materials continued to be stored in the foundation but Mr. Fudala stated that there was no specific condition related to the issue. Mr. Bornstein responded that he had ordered extra blocks which he used to close the openings in the building foundation and that the site was located at the back of an industrial zone area. Mr. Bornstein noted that he had removed a number of items and that there was also mulch on site.
Mr. Bornstein reported that the two dead trees had been removed and Mr. Fudala suggested that they be replaced in order to certify the landscaping. Mr. Bornstein indicated that hundreds of trees had been installed so that it would be unnecessary to replace the two trees, suggesting the possibility that he and Mr. Fudala review the trees. Board members were in agreement that Mr. Fudala review the trees, compare them to the plan and report back to the Board. Mr. Fudala referenced Condition #20.
Regarding Issue #6, Mr. Rowley reported that pavement had not been extended to the foundation of the second building and left unfinished. Mr. Rowley suggested that the 3 foot wide area had been removed to allow for landscaping, but that no landscaping had occurred. The issue does not present any problems to the site. Likewise, Mr. Crowley referenced Issue #7 regarding the misaligned backs of the buildings compared to the plan, but suggested that it may not require any action from the Board. It was suggested that Mr. Bornstein submit drawings reflecting the existing conditions of the buildings and Mr. Bornstein responded that the existing plan was on file. Mr. Bornstein will re-send the plans. Mr. Mullin stated that he did not want to make the process more difficult for applicants.
Mr. Bornstein reported that Mike Robertson had fixed Issue #8 confirming that it had been wrapped and sealed. Mr. Fudala will follow up during the site visit to check on the 2 foot deep hole.
It was noted that the security gates identified on the plan had not been installed, and that ropes and a padlock were in their place. Mr. Bornstein responded that due to changing technology, he opted not to install the gates prior to occupation but that the whole site was fenced off except for the rope and padlock crossing the intended gated area. Mr. Bornstein reported that there were regular patrols of the site and suggested that the Board should not be concerned about the way in which people were kept out of the site. Mr. Rowley noted that the gates were identified in the approved plan but Mr. Bornstein responded that it would have been for the use of his tenants. Mr. Bornstein indicated his preference to request a modification. Mr. Fudala referenced Condition #19 regarding the need to provide the Police and Fire Department with access to the gated area. Mr. Bornstein responded that he would ensure that the Fire Department be given access to the lock.
Mr. Bornstein reported that he has cleaned up the site and that some weeding had been completed.
Mr. Fudala reviewed the conditions that needed to be met to be eligible for an occupancy permit. Mr. Rowley reported that #16 had been addressed. It was reported that #17 was acceptable. Mr. Bornstein stated that the as-built finished plans had been submitted and that he would re-submit it to Mr. Fudala. In reference to Condition #21, Mr. Bornstein reported that he had a landscaping contract with Capewide. Regarding Condition #22, Mr. Bornstein indicated that he had spoken with Health Agent Glen Harrington who stated that an Operation & Maintenance Company was not required if the building was unoccupied, but that he had submitted a plan and that he had originally initiated a contract. Mr. Fudala requested that he be in receipt of the original contract. Mr. Bornstein’s request will be reconsidered at the September 21 meeting.
Applicant: Bill Holbig / Mashpee 130 Shoppes, Inc.
Location: Corner of Route 130 and Ashumet Road
Request: Modification of Special Permit text to allow medical office use vs. previously-permitted retail.
The permit was signed by Board members.
Applicant: Robert Spenlinhauer, Trustee, Classic Auto Realty Trust
Location: 64 Industrial Drive
Request: Special Permit to construct 20,000 sq. ft. warehouse/light industrial/office building.
The permit was signed by the Board members.
Applicant: Community Health Center of Cape Cod, Inc. (underlying land is leased to the applicant by the Town of Mashpee)
Location: 107 Commercial Street (Mashpee Assessors Map 81, parcels 129 and 18)
Request: Special Permit Modification to construct a 22,100 sq. ft. expansion to the existing 9900 sq. ft. Community Health Center of Cape Cod.
The permit was signed by Board members. Mr. Rowley reported that an Operations & Management Plan had been developed for stormwater during the construction phase. Mr. Rowley also noted that he had concerns about stabilizing a retaining wall, which appeared to be designed by others, so Mr. McGrath agreed to acquire plans for the wall since it will need to be approved by the Building Inspector.
Applicant: Paul Janaway / Mashpee Investors LLC owner
Location: Corner of Charles and South Streets, SouthCape Village
Request: Modification of special permit to allow for temporary miniature golf course on site of proposed Building G.
Mr. Balzarini made a motion to schedule a public hearing for October 5th at 7:10 p.m. Mr. Kooharian seconded the motion. All voted unanimously.
Applicant: Mashpee Industrial Realty LLC owner
Location: Corner of Commercial St. and Industrial Drive, Assessors Map 88, Block 35
Request: Modification of special permit to allow for Contractor Bay use in existing vacant building (landscaping and lawn care business).
Mr. Balzarini made a motion to schedule a public hearing for October 5th at 7:25 p.m. Mr. Mullin seconded the motion. All voted unanimously.
-C. Rowley Expense Vouchers-One bill was submitted in the amount of $1060 for attendance at meetings, plan reviews and inspections and the second bill reflected work regarding Southport in the amount of $190.
Mr. Mullin made a motion to accept and pay the voucher for $1060. Mr. Balzarini seconded the motion. All voted unanimously.
Mr. Mullin made a motion to pay the voucher in the amount of $190. Mr. Balzarini seconded the motion. All voted unanimously.
-Schedule Public Hearing for October Town Meeting zoning & road taking articles
Mr. Balzarini made a motion to schedule a public hearing for October 5th at 7:40 p.m. Mr. Kooharian seconded the motion. All voted unanimously.
-United Water – July 2011 monitoring well report for SouthCape Village
-United Water – July 2011 WWTP discharge monitoring report for SouthCape Village
-United Water – July 2011 monitoring well report for North Market Street
MOTION: Mr. Balzarini made a motion to adjourn. Mr. Mullin seconded the motion. All voted unanimously. The meeting adjourned at 8:45 p.m.
Jennifer M. Clifford
LIST OF DOCUMENTS
-Human Services Plan, 2011 Draft,
-Original Human Services Element of Comprehensive Plan
-Charles Rowley 8/11/11 Letter, Holly Management & Supply Corp.
-Conditions of Occupancy Permits
-Charles Rowley 9/7/11 Letter, Health Center of Cape Cod, Inc.
-Revised Plans for the Community Health Center of Cape Cod, Inc.
-Holmes & Mcgrath Report